What a shareholder list is

For certain company forms, a shareholder list is an important document describing shareholders and their holdings as recorded in the relevant context. In practice, it is often requested in due diligence to understand the ownership structure and to compare it with other disclosures.

Relationship to the register and filings

Ownership structures can change. When changes occur, updated documentation may be filed and recorded in the appropriate way for the entity form. The level of public access and the method of publication depends on the applicable legal rules and the specific system used for the document.

How it is used in checks

A shareholder list is commonly used as supporting documentation alongside the commercial register extract. The extract confirms registered facts (name, seat, representation), while ownership documentation helps assess who controls the company.

What reviewers typically compare

• Company name and register reference match the extract
• Shareholder names/identifiers are consistent across documents
• Dates of the documents (ensure they are current)
• Material ownership changes correspond to documented events

Related pages

• Transparenzregister (UBO) — Beneficial ownership disclosure context.
• Register extract — Baseline registered facts used to anchor checks.