Handelsregisterauszug: reading the official extract
What an official register extract typically contains, why it’s used, and how to interpret common fields.
What an extract is
A Handelsregisterauszug is an extract from the commercial register. It is commonly used as official documentation of registered facts, especially in banking, contracting, and cross‑border compliance. Extracts can be current or historical depending on what is requested.
Typical sections in an extract
While formats vary, extracts commonly present the register court and reference, the registered name and seat, the object clause (depending on form), representation rules, and recorded persons (such as managing directors). They may also list registered changes with dates.
Current vs historical information
A current extract reflects the registered state at the time it is issued. Historical information may require a chronological extract or explicit request for older entries. For verification, capture the issue date and compare it with the business context.
What to capture from an extract
- Register court, section (HRB/HRA), and register number
- Registered name and legal form
- Registered seat (Sitz)
- Representation rules and recorded representatives
- Issue date and last recorded change date (as shown in the extract)
Common mistakes
- Using the register number without the court/location
- Using an outdated extract for a current transaction
- Assuming publication notices are included in the extract (they are separate)
Related pages
- Register courts — Why the court reference is part of identity.
- Certified copies & apostille — When a plain extract is not enough.